Finance and Admin Assistant

About Talent House Ltd:

We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their their career paths but also provide organisations with talent they can recruit, develop and retain.

About the role:

Our client is seeking a Finance and Admin Assistant to join their team. This role is responsible for ensuring smooth administrative operations, maintaining accurate financial records, and supporting the delivery of high-quality, professional services to clients. The ideal candidate is highly organised, detail-oriented, and capable of managing multiple priorities across different businesses, while maintaining confidentiality and professionalism.

Key Responsibilities:

1. Administrative Operations (Internal & Client Support)
2. Manage day-to-day administrative operations for Talent House
3. Maintain organised filing systems (physical and digital)
4. Coordinate meetings, calendars, and internal scheduling
5. Prepare professional documents (contracts, reports, proposals, invoices)
6. Support onboarding documentation for Talent House and client employees

7. Ensure proper record-keeping for HR and compliance documentation

8. Accounting & Financial Management

9. Maintain accurate financial records (income, expenses, reconciliations)
10. Prepare and issue invoices to clients
11. Track receivables and follow up on outstanding payments
12. Process payments and manage expense tracking
13. Support monthly financial reporting and basic management accounts
14. Assist with budgeting and cash flow tracking

15. Liaise with external accountants/auditors where required

16. Client Support (Key Differentiator)

17. Provide administrative and accounting support to assigned clients
18. Support client payroll coordination (where applicable)
19. Assist in setting up basic financial and admin systems for clients
20. Ensure timely and professional communication with clients

21. Maintain confidentiality across multiple client accounts

22. HR & Recruitment Support

23. Support recruitment coordination (interviews, scheduling, documentation)
24. Prepare offer letters and employment contracts
25. Maintain candidate and employee records
26. Assist in onboarding processes for client organisations

27. Support HR documentation and reporting

28. Systems & Process Improvement

29. Identify opportunities to improve administrative and financial processes
30. Support implementation of systems (HR, finance, document management)
31. Ensure consistency and standardisation across internal and client processes

Key Deliverables

• Accurate and up-to-date financial records
• Timely and professional invoicing and collections
• Well-organised documentation and filing systems
• Efficient administrative support across multiple workstreams
• High-quality client service and responsiveness

Compensation:

The incumbent will receive a competitive salary commensurate with experience.

To Apply:

Please send your CV to careers@talenthousepeople.com before the 10th of June, 2026.