Occupational Health Safety Administrator

Position Overview

Zanaco Bank Plc is inviting applications from suitably qualified and experienced individuals for the following job aimed at contributing to the Bank’s strategic vision, in the Operations Division under the Facilities & Premises Management at Head Office – Support Functions:

Role Description

Job Purpose:
The role is responsible for protecting the health, safety, and well-being of employees to maintain high productivity and ensure legal compliance. Developing and updating the Banks OHS framework and policy, to meet statutory obligations. This is through carrying out risk assessments and documented inspection of all bank facilities. The role holder will be responsible for incident investigations, i.e. workplace accidents, near miss, to identify root causes and implement preventive measures.

General:
Occupational Health, Safety and ESG
* To execute and enforce adherence to all ESG & OHS Management Policy
* To facilitate the creation of a suitable and safe and healthy environment for the purpose and needs of the organization (Furniture, Office conditions, sanitation, waste management & cleanliness of office environments)
* To manage the procurement, maintenance and distribution of all OHS & ESG related purchases and equipment
* To support overall management and reduction of cost in facilities operations
* To inspect all ZANACO premises, capture all OHS & ESG findings and ensure closures by coordinating with the repairs/ contracting and maintenance services team – Ensure all buildings and premises are kept clean and that housekeeping standards are strictly maintained
* Conduct ESG & OHS Audits across the branch networks and ensure closures of finding – Capture all the risks and track
* Ensure all buildings and premises are kept clean and that housekeeping standards are strictly maintained
* To prepare requisition tenders documents for all ESG & OHS tender purposes which will be reviewed by Supervisor
* To manage, supervise and coordinate the work of contractors – check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies ensure all SLA are achieved.
* To respond appropriately to all OHS and emergencies as they arise and provide effective solutions
* To conduct all ESG and OHS awareness, trainings, Tool box talks and keep records
* Ensure all correspondence with regulators is timely
* Any other responsibilities as maybe assigned by management Water and Sanitation – Ensure water supply is always constant for employee and client health as per BOZ regulations and always maintain sanitary conditions

Risk Management:
* Ensure that all risks applicable to your area are identified, assessed, reported and captured in the risk register.
* Ensure accurate and complete reporting of risk events within the stipulated timeline
* Ensure all emerging risks are reported and mitigating factors put in place
* Identify, monitor and report Key Risk Indicators (KRIs) in your respective unit/department
* Ensure that you are operating within the given risk appetites and report any breaches promptly
* Implement and close all audit recommendations, identified control weaknesses from Risk RCSAs, Consultancy reports or Customer complaints and risk events
* Participate in the annual review of procedure manuals when requested
* Ensure you familiarize yourself with and adhere to the Zanaco Enterprise risk management framework and participate in risk management training organized by IRM