Tender Preparation & Bid Management Officer

Position: Tender Preparation & Bid Management Officer

Lusaka

Key Responsibilities

• Review and analyze tender documents, RFPs, RFQs, EOIs, and bidding requirements.
• Prepare complete tender submissions in accordance with client requirements and deadlines.
• Coordinate with technical, sales, finance, and management teams to obtain required documentation.
• Prepare compliance matrices and tender checklists.
• Manage online tender submissions through e-procurement portals and government procurement systems.
• Prepare and organize physical (hard-copy) tender submissions.
• Ensure all statutory, legal, and commercial documents are current and compliant.
• Track tender opportunities and maintain a tender calendar.
• Prepare bid bonds, performance guarantees, and supporting documentation where required.
• Maintain a repository of company profiles, technical documents, certifications, and previous bid submissions.
• Ensure submissions comply with procurement regulations and tender instructions.
• Support contract negotiations and post-award documentation.

Required Experience

• Minimum 3–5 years of experience in tender preparation, bid management, or procurement administration.
• Proven experience preparing and submitting both online and offline tenders.
• Strong understanding of public and private sector procurement procedures.
• Experience with government, NGO, donor-funded, and corporate tenders.
• Familiarity with tender portals and e-procurement systems.
• Experience handling technical, commercial, and compliance documentation.

Essential Knowledge

• Tender evaluation criteria and compliance requirements.
• Procurement regulations and bidding procedures.
• Contract administration and bid documentation.
• Preparation of:
  • Bid Forms
  • Technical Proposals
  • Financial Proposals
  • Tender Securities/Bid Bonds
  • Manufacturer Authorization Letters
  • Power of Attorney Documents
  • Joint Venture/Consortium Agreements
  • Compliance Statements

Preferred Qualifications

• Degree or Diploma in Business Administration, Procurement & Supply, Commerce, Law, Engineering, or related field.
• Professional certification in Procurement or equivalent

How to apply

Interested candidates should submit their applications containing CV and Qualifications as a SINGLE DOCUMENT to h.milanzi@groupmfi.com not later than 20th June, 2026.

MFI Document Solutions LTD