Office Assistant-Dam projects

Job Summary

We are seeking a highly organized and detail-oriented Clerical Assistant to provide essential administrative support for our dam projects. The successful candidate will play a crucial role in ensuring the smooth operation of project offices by managing documentation, coordinating communications, and maintaining accurate records. This position requires a proactive individual with excellent organizational skills and the ability to thrive in a dynamic project-based environment.

Key Responsibilities

• Manage and organize all project-related documentation, including engineering drawings, reports, permits, contracts, and correspondence, both digitally and physically.
• Maintain comprehensive and up-to-date filing systems for project records, ensuring easy retrieval and compliance with company and regulatory standards.
• Perform accurate and timely data entry for project progress, budget tracking, personnel records, and equipment logs.
• Prepare, proofread, and distribute various documents such as memos, letters, reports, and presentations for project managers and team members.
• Coordinate and schedule meetings, appointments, and travel arrangements for project staff, managing calendars and preparing meeting materials.
• Serve as a primary point of contact for internal and external inquiries, directing calls and messages to the appropriate personnel.
• Assist with procurement processes, including ordering office supplies, tracking deliveries, and processing invoices in coordination with the finance department.
• Facilitate communication between project teams, contractors, vendors, and regulatory bodies, ensuring information flows efficiently.
• Operate and maintain office equipment such as printers, scanners, and fax machines, troubleshooting minor issues as needed.
• Support project managers with various administrative tasks, ensuring all project deadlines and requirements are met.
• Adhere to all company policies, safety regulations, and project-specific protocols.