Procurement Officer

Overview

We are recruiting!
Our client in Kitwe, is looking for a Procurement Officer to join their team for a job vacancy within the manufacturing industry.

JOB OVERVIEW

To purchase quality goods and services timeously and at competitive prices to ensure smooth plant operations.

JOB ACCOUNTABILITIES/TASKS

• Ensures that all approved purchase requisitions from departments are actioned in accordance with laid down procedures to meet the requirements of the operations
• Sends out enquires for all approved purchase requisitions in order to get quotations from suppliers.
• Adjudicates quotations received from both local and foreign suppliers in order to select the best suppliers using the value for money considerations.
• Develops standard contracts and service level agreements documents which can protect the company’s interests from our suppliers.
• Improve supply chain sourcing strategies by looking for better sources of materials and services
• Ensures an effective communication of purchase orders and delivery dates to internal customers (HOD, Stores Controller) timeously for planning purposes and to avoid stock outs.
• Ensures value for money is realised through effective and efficient negotiation without delaying the procurement process
• Complies with all statutory and regulatory requirements in line with production operations in order to maintain the company brand.
• Ensures value timely payments to suppliers are made by diligently making follow ups with finance department
• Conducts annual supplier/contractor performance evaluations for all active local suppliers to identify performance gaps and make recommendations

JOB KEY PERFORMANCE AREAS AND PERFORMANCE INDICATORS

Key Performance Areas (KPAs) | Key Performance Indicators (KPIs)
---|---
Delivery | Number of on time deliveries /Total number of deliveries per key supplier
Cycle Time | Time of purchase order placement – Time of requisition submission
Supplier Lead Time | Time of delivery – Time of order
Quality | Amount of rejected items / Total amount of items ordered
Inventory Risk | Amount of money lost due to obsolescence /Total worth of the inventory
Cost | Actual Purchasing Price – Lowest Price Quoted

RESPONSIBILITIES & DECISION-MAKING AUTHORITY

Responsibilities:
* Reporting performance according KPIs.
* Delegation and monitoring performance of delegated tasks.
* Training and Education of subordinates.
* Cost-Consciousness.
* Confidentiality of information

Level of Decision-Making Authority
* To evaluate works done by subordinates
* To suggest new ways of doing business
* Scrutinizes procurement documents received
* Allocates resources sectional resources to subordinates
* Approves permissions for subordinates

PERSON SPECIFICATION

Education:
* Grade 12

Qualification:
* Advanced diploma/Degree in Purchasing & Supply

Training Requirement:
* AX Systems (Procurement Module)

Skills/Abilities:
* Experience to work in a multi-cultural environment
* Good communication skills.
* Knowledge of conducting tenders
* Ability to meet deadlines
* Demonstrate sound work ethics

Work Experience:
* Work Experience: 3 years
* Relevance Professional Experience: 5 years
* Relevance Managerial Experience: 3 years

Knowledge:
* Computer: Learn the AX System (procurement and stores module)
* Professional: Member of Zambia Institute of Purchasing and Supply or CIPS

Others
* Personal attributes and other requirements:
* Investigative and analytical skills

WORK RELATIONSHIPS

Internally (80%):
* Collaborates with all departments to procure on time all required items and services to meet work requirements

Externally (20%):
* Collaborates with
1. ZRA, Suppliers and other government agents for compliance with all legislation related to our operations
2. meet suppliers’ terms.

“All candidates are required to obtain their ZAQA certification from the Zambia Qualifications Authority (ZAQA)”