Site Administrator

Job Title:

Site Administrator

Reports To:

Project Manager

Employment Type:

Full-Time / Residential

Work Location Notice:

Please note that this is an international assignment based entirely on-site in Zambia. While we are welcoming applications from professionals globally, full residential relocation to Zambia is a mandatory condition of employment.

About CSI Global

CSI Global is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting, construction and project management solutions across the GCC, MENA and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities—from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region.

Position Overview

The Site Administrator provides comprehensive administrative, logistics, and office coordination support to the on-site team in Zambia, ensuring smooth day-to-day operations of the site office and enabling the technical team to remain focused on project delivery.

Key Responsibilities

• Manage all site office operations, including supplies, equipment, communications, and facilities.
• Coordinate travel, accommodation, and visa logistics for all CSI personnel travelling to and from Zambia.
• Maintain personnel attendance records and timesheets for the onsite team.
• Coordinate with local vendors, service providers, and site camp management.
• Support the Document Controller in managing incoming and outgoing project correspondence.
• Arrange, minute, and distribute records of site meetings, workshops, and coordination sessions.
• Manage site petty cash and liaise with the Finance department on expense reporting.
• Coordinate importation of equipment and materials required by the CSI team.
• Maintain the site contact directory and communication register.
• Support HR activities including onboarding and orientation of new onsite personnel.
• Liaise with local authorities on administrative and compliance matters as directed by the Project Manager.

Required Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 5 years of administrative experience, preferably on construction or engineering projects.
• Experience in a project site environment in Africa is advantageous.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and communication skills.
• Good English (written and spoken); knowledge of local language is a plus.