Document Controller

Job Title:

Document Controller

Reports To:

Project Manager

Employment Type:

Full-Time / Residential

Work Location Notice:

Please note that this is an international assignment based entirely on-site in Zambia. While we are welcoming applications from professionals globally, full residential relocation to Zambia is a mandatory condition of employment.

About CSI Global

CSI Global is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting, construction and project management solutions across the GCC, MENA and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities—from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region.

Position Overview

The Document Controller manages all project documentation processes on site, ensuring accurate registration, distribution, tracking, and archiving of all technical and non-technical project documents in accordance with the Project Document Management Plan and contractual requirements.

Key Responsibilities

• Establish and maintain the project EDMS (Electronic Document Management System) for the onsite team.
• Register, track, and distribute all incoming and outgoing project correspondence, technical submittals, drawings, and reports.
• Issue transmittals for all document submissions to the Client, EPC contractors, and CSI teams.
• Maintain the master document register ensuring proper coding, versioning, and filing of all documents.
• Coordinate with the offsite team in Egypt to maintain alignment of document control procedures.
• Monitor and track EPC contractor submittal status and ensure review comments are issued within agreed timeframes.
• Maintain the drawing register and ensure latest approved revisions are accessible to all site personnel.
• Prepare weekly document control status reports highlighting outstanding submittals and overdue responses.
• Ensure hard copy and electronic records are properly archived and backed up.
• Support the project handover process by organizing the final documentation and as-built record packages.
• Train site staff on document control procedures and EDMS usage as required.

Required Qualifications

• Bachelor's degree or Diploma in Engineering, Information Management, or related field.
• Minimum 5 years of document control experience on engineering or construction projects.
• Proficiency in EDMS platforms (Aconex, Procore, SharePoint, or equivalent).
• Experience with EPC contract document workflows is preferred.
• High attention to detail, strong organizational skills.
• Good English communication; proficient in Microsoft Office Suite.